Reports: Billing - Lease
Layout / How To
This screen is used to run the billing procedure for leases. The billing procedure must be run every "period" for all leases, regardless of whether a billing statement is actually produced. (A "period" depends on the payment frequency.)
The billing procedure must be run at least once per period in order for each lease to be properly moved through its amortization schedule. Payments cannot be properly distributed without running the billing procedure.
The basic steps for successful billing are as follows:
1. Post all payments received to-date.
2. Back up the files. (This is extremely important for data recovery should the billing fail.)
3. Mark all locations to be billed.
4. Determine if you want to prebill or update. Both will generate statements, but update will update the lease data with the billing information.
5. Set the billing "post date." Do not set this before your last payment post date used. This will be used as the statement date. For update runs, it will also be used as the posting date for the billing.
6. Set the billing "through date." Statements will be created for all leases that have non-billed amortization entries that are due before (and including) this date.
7. Select the late fee calculation option desired.
8. Press the Run Billing button. You will get a warning message. Read it and press OK to continue or Cancel to abort.
9. Back up the files again (if this was an update run).
For update billing runs, invoice number will be assigned AFTER the statements have been generated and have been placed into the print queue. You will see a "Assigning Invoice Numbers (Pass n) ... nn%" message. Pass 1 is for individual statements, and pass 2 is for group statements. If you have invoice image saving enabled, then you will also see a "Creating Invoice Images (Pass n) ... nn%" message. (The screen will flash a bit as each image is created. This is normal.)
If the lease is creating printed invoices, then please note that a statement for term #1 will always be produced. It may appear on term #2's statement, but it will be produced.