Tools: Billing - Lease Charges Master
Used to create and maintain charges that are used for new deals.
A master code is a 10-character (maximum), alphanumeric code. Each master code is unique.
Add new codes using the button.
The Default amount field is used to prefill the amount when new charges are selected when adding new deals.
The Taxable? (Cap.) field is only used on charges that are capitalized.
Ledger accounts are established on the Ledger page. Ledger accounts for all locations are defined here. Set up the Default Ledger Account and corresponding Default Ledger Offset account for all locations and then use the grid to override these assignments on a location-by-location basis. (If you balance using the Payment Distribution reports, then you do not need to worry about the ledger offset accounts.)
If your journal entry needs to go to a specific department, you may specify that in the appropriate Department field. Department designations may be overridden on a location-by-location basis in the grid.
If you export ledger information, then you may use the ledger account sign reverser buttons to reverse the sign on the amount begin exported. Typically, one sign would be positive and one would be negative.
These values are only used for ALMSys Quotes.
The Type? field is used to identify items for loan and lease contract printing.
The Payable Type Default is used to clarify to whom the payable belongs. This setting may be overridden on each quote.
There are two boxes (one for leases, and one for loans/purchases) where you can have this master code automatically added to each new quote as a default for cap. or non-cap. costs. The code will be added to every new quote in the amount specified in the Default amount field.
The Special Tax Creation box is used for those items (such as Rebates) that need tax automatically added on the amount of this reduction. You will have the choice of the taxes being capitalized or due on delivery.
The Resale Products Log box is used to indicate that this code is for a Resale Product. Check the box if this is a Resale Product. Set Our Cost to the default internal cost of this product. You will be able to change this on the actual sale record. For accounting, provide the ledger accounts for the Our Cost (payable) and the Profit (income) breakdowns. If you want the product to automatically provide contract numbers, then fill in the "Automatic Contract Numbering" fields. If you are providing an invoice for your product, then it must be selected in the Invoice Template field.
To delete a master code, press the button. If the code is not being referenced by any deals (active or terminated), then the code will be deleted. (It also makes sure that the code is not referenced in ALMSys Quotes.)
Use the Renumber button to alter the master code itself. All references to this code will be changed.