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Used to set overall ALMSys system controls.
Layout / How To
The accounting cut-off date is used to prevent any entries before this date. This date is usually set to the first date of the new balancing period.
The Next Payment Receipt Number is used to set what the next payment receipt number will be. ALMSys will automatically increment this field by 1 when generating receipts. This number may be overridden at the location level.
Invoice Creation Controls
All ALMSys statements are assign an invoice number. The next invoice number to be used is on the screen and may be changed. Invoice number will increment by one until the Maximum Invoice Number has been reached, and then it will start over at 1.
Invoice images will be stored in the ALMSysSQL\Invoices folder unless you set the Create Invoice Image Files? to No.
Run Detail Report After Billing? will automatically launch the Invoice Number Billed Detail report whenever any statement run is performed.
System Folders Page
This information is stored in the ALMSysConnect.ini file. Updating the values from this screen will change the ALMSysConnect.ini file settings.
The ALMSys Query folder contains the report templates needed for reports. This is typically set as \ALMSysSQL\Query. The path to this folder must be the same for each user.
The ALMSys Documents folder contains documents for mail merges. This is typically set as \ALMSysSQL\Documents. The path to this folder must be the same for each user.
The ALMSys Users folder is where each user will write temporary files. This is typically set as \ALMSysSQL\Users. The path to this folder must be the same for each user.
The ALMSys Invoices folder contains images of invoices created by ALMSys. This is typically set as \ALMSysSQL\Invoices. The path to this folder must be the same for each user.
The ALMSys Quotes folder contains work files and PDF exports created by the ALMSys Quotes add-on module. This is typically set as \ALMSysSQL\Quotes. The path to this folder must be the same for each user.
This contains specific report options and settings.
Audit Trail Page
The audit trail in ALMSys will keep track of general changes to the ALMSys database. It does not provide back-out transaction recovery.
At least once per year, you should delete old audit records. Simply follow the on-screen directions.
This page is used to identify to ALMSys which export interfaces you are using (if any). See Accounting Interface Exports for more information.
Work Clean up Page
ALMSys writes many hundreds of internal work files during your ALMSys sessions. Most of the time, ALMSys will create and delete these files without you even seeing them.
However, programs are not perfect and sometimes the work files may not get deleted. Use this screen to delete them. If you do not have SQL authority to delete the files, you must use the SQL Enterprise Manager to manually delete them. Contact support for assistance in this area.
SQL Server (or MSDE) maintains a special file called the transaction log. This file will grow each time an update is performed. In order to keep the size of this file under control, it needs to be "dumped" periodically.
ALMSys automatically (at logon time) dumps this log every 10 days. You may manually dump the log by pressing the Dump the log button.
This process may take SQL a few minutes up to hours to perform. You will not have to wait on this screen for that long; SQL will perform this task in the background and you may immediately continue with your ALMSys tasks.