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General Credit Bureau Information

Main Menu - Credit Bureau- General

Used to track credit bureau related information. Please refer to your credit bureau manual for detailed descriptions of the fields presented on this screen. (See How to Process Credit Bureau Data.)

Layout / How To
Marking a lease as non-active will halt credit bureau reporting for this deal.

Select the account type code to match the type of lease or loan.

Credit Bureau Completion Override Date
This is the ultimate override date that will indicate that the deal is terminated as of the date entered, and that all payments have been made to-date, including a complete payoff to an asset balance of zero. The deal itself does not need to be terminated, and may still be active. This date overrides all credit bureau settings.

Forcing a Zero Dollar Payoff
For terminated deals only, you may override the balance calculation and force the credit bureau to indicate that this deal is paid in full. Doing so will force the following conditions to exist:
  • Account Status code will be set to 13
  • Payment Rating will be set to 0
  • Date of First Delinquency will be set to 0
  • Special Comment code will be reported as blank
  • Current ending balance will be reported as 0
  • Amount past due will be reported as 0
  • Original charge-off will be reported as 0
  • Days late will be reported as zero

    The Compliance Condition Code and the Last Paid Date will be reported and not overridden.

    Consumer Information
    Lessee/co-lessee information is copied for ease of reference.

    Consumer information indicators, ECOA codes, and address indicators are changed by pressing the corresponding ... button and selecting the appropriate choice from the list presented.

    Special Conditions
    Account status override. The account status code properly identifies the current condition of the account. Usually, the credit bureau process will automatically assign this code for you, based on the payment history. Should a special situation arise (such as a repossession, surrender, seriously past due, etc.), select one of the codes available via the corresponding button at the end of the field. By selecting a code, you are overriding the automatic account status assignment by the credit bureau process. The account status that you select will remain in effect until you either remove it or change it to another account status. (See additional information below for repossessions and voluntary surrenders.)

    Special comment code. In conjunction with the Account Status Override field, use this to further define the account (e. g., closed accounts, accounts in dispute, or adjustments pending). The Special Comment code must be reported as long as the condition applies. All options are available via the corresponding ... button at the end of the field.

    Compliance condition. Allows the reporting of a condition that is required for legal compliance; e.g., according to the Fair Credit Reporting Act (FCRA) or Fair Credit Billing Act (FCBA). All options are available via the corresponding ... button at the end of the field.

    Automatic history profile replace. Each month, the credit bureau process determines the history profile for the current and preceding 24 months. This history profile is a complete replacement for what has been reported to the credit bureau previously. This field is normally set to Yes until lease termination, when the credit bureau process will automatically change it to No. If you do not want to the credit bureau process to rebuild the payment history each month, then you can manually set this to No. Setting this to no means that you are going to manually assign the account status each month.

    Terminated Lease Charge-Off
    The original charge-off amount is used for Account Status codes of 64 and 97, report the original amount charged to loss, regardless of the declining balance.

    Terminated Lease Delinquency Override Date
    The terminated lease delinquency override date is used on terminated leases only in the situation where the lessee owes the remaining balance on the lease, and has not paid it. This date is the start date for the number of days delinquent calculation. This overrides all delinquency calculations and uses the balance of the lease as the amount delinquent. (One example of when to use this would be if a lessee wrecked the vehicle and insurance did not cover the balance of the lease.)

    Last Reporting Results
    This area reflects the results of the last credit bureau process for the lease. The fields that are presented are as follow:

    Date Run. The PC date on which the credit bureau process was performed.

    Through. The end reporting date that the credit bureau process was through.

    Account status. The Account Status code assigned.

    Payment Rating. A code that properly identifies whether the account is current or past due within the activity period being reported.

    Last History Profile. Contains up to 24 months of consecutive payment activity for the previous 24 calendar months prior to the activity date (Through date) being reported. The most recent month is listed first.

    Credit Bureau History
    General Credit Bureau

    Repossessions and Voluntary Surrenders
    Please use these guidelines for charge-offs, repossessions, and voluntary surrenders.

    Step 1: Overriding the Account Status Code for Credit Bureau month #1  
    In order to convey a special condition to the credit bureau, you must override the automatic account status code assignment. This is done by selecting the appropriate Account Status Override code. Select the code that matches your situation. Typically, it will be one of the following:

    1. Voluntary Surrender: Code 95.
    2. Repossession: Code 96.
    3. Sent to collections (before the repo. or surrender occurs): Code 93

    Set this code for the account and wait for the credit bureau to run for the month.

    Step 2: Changes for Credit Bureau Month #2  
    After month #1 for this lease has processed for the credit bureau, set the Automatic History Profile Replace to No. This is important, as you do not want an automatic history rebuilt for the prior 24 months; you want the history built (going forward only) for the codes that you specify. Leaving this field as Yes will eliminate the override codes that you specified in prior months for this account.

    If the account status has not changed from month #1, then there is nothing else to do for the lease.

    Step 3: When the Account Status Changes, but is Not Charged Off Yet  
    When the account status changes, you will need to manually set the Account Status code to the next appropriate setting. In addition, you may wish to accompany the setting with a Special Comment or Compliance Condition Code.

    Step 4: When the  Charge-Off has been Completed  
    When the charge-off has been performed, set the Account Status Override to the appropriate code. For example:

    1. Voluntary surrenders paid in full: Code 61.
    2. Repossessions paid in full: Code 63.
    3. Charge-offs paid in full: Code 64.

    Code 97 may also fit your situation. Please review all of the codes.

    If you choose to use codes 64 or 97, please fill in the amount of the charge-off in the Original Charge-off Amount field.

    When to Stop Reporting the Charge-off  
    Please contact the credit bureau to determine how many months you should report a charge-off before marking the account as inactive for credit bureau reporting.

    If the Lessee Makes Good...  
    If the lessee catches up with the outstanding payments owed and you wish to stop the special credit bureau reporting, you can simply reset (blank out) the Account Status Override, Special Comment, and Compliance Condition Code fields.

    The Automatic History Profile Replace field should be left as No if you want to continue to show that the account went into default and then recovered. If you do NOT wish to show that the account went into default, then set this field to Yes and the prior 24 months will automatically be rebuilt, based solely on the number of days delinquent.